Hosting an Event

If your event includes amplified music, microphones, or other sound equipment, be mindful of timing, volume, and location.

• Noise is regulated between 7:00 a.m. and 11:00 p.m. under the Noise Regulation Bylaw.
• Amplified sound audible between 11:00 p.m. and 9:00 a.m. that disturbs others is not permitted.

Tip: Use directional speakers, create quiet zones, and provide at least one week’s notice to nearby residents.

Events that affect roads or traffic flow may require traffic control, signage, or permits.

• Local roads: A Local Road Highway Use Permit is required for closures or detours.
• Highway 14: Impacts (e.g., signage, lane closures, staging areas) require a Provincial Highway Use Permit. Requests for full closures of Highway 14 are generally not approved.

Even if no permit is needed, always plan for safe arrival, parking, and pedestrian flow at your event site.

Events in District parks, plazas, or trails typically require a Parks Use Permit.

• Allow at least six weeks for review and approval.
• Permits may be issued for special uses (events, group activities) or commercial uses (vendors, day camps).

All park use must comply with the Community Parks Regulation Bylaw and respect sensitive environments and wildlife.

Note: Some spaces, like the Galloping Goose Regional Trail, are managed by the CRD and have separate rules and permit processes.

Organizers are responsible for managing all waste and leaving the site clean.

• Provide bins for recycling, compost, and landfill.
• Remove all waste after the event.
• Events that leave waste behind may face restrictions or be billed for clean-up costs.

Consider hosting a Zero-Waste Event! See tips below.

Tips for Hosting a Zero-Waste Event

Before the Event

• Choose reusable or compostable materials.
• Encourage vendors to reduce packaging.
• Promote “Bring Your Own” (water bottles, cutlery).
• Set up clearly labelled waste stations.
• Avoid balloons and glitter.

During the Event

• Use digital tools (QR codes, apps) instead of paper flyers.
• Share your zero-waste goals through signage and social media.
• Offer refillable water stations or make use of parks with public water fountains.

After the Event

• Clean as you go.
• Sort and dispose of waste properly.
• Share your zero-waste success with attendees.

Be a Good Neighbour: Notify nearby residents and businesses about your event at least one week in advance - especially if it involves noise or parking impacts. A friendly heads-up helps avoid complaints and builds goodwill.

Boost attendance by using a mix of low-cost, local channels. Start early (2–3 weeks out) and always remove materials after your event.

List your event online

• Add your event to the Community Events Calendar to reach residents looking for things to do.
• Share the calendar link in your own posts and emails to amplify reach.

Posters & kiosks

• Designated park kiosks: You may place one letter-size poster per kiosk where space permits. Please remove your poster within 24–48 hours after the event.
• Local businesses & community hubs: Ask a shop, café, or SEAPARC to display a poster on their bulletin boards (at their discretion).
• SEAPARC digital screen: Submit a request to SEAPARC for their roadside digital marquee follow their file specs and timelines.

Neighborhood outreach

• Drop a friendly postcard or door hanger on nearby streets (especially for events that affect parking or noise).
• Email or text your friends, family, and volunteers with the essentials: date, time, location, accessibility info, and a link for updates.

Digital channels

• Post to your organization’s website and social media; pin the post and add an event listing or link to the Community Events Calendar listing.
• Use a simple graphic and include alt text (e.g., “Poster for Community Park Music Night, Saturday, 2–5 p.m., John Phillips Memorial Park”).
• Re-share during the week of the event and the morning of.

Poster etiquette (do’s & don’ts)

• Do: Use temporary tape or pushpins on approved boards only; keep posters tidy and readable.
• Don’t: Attach to trees, traffic signs, utility poles, or private property without permission.

Tip: Consistent, clear info wins - use one event title everywhere, include a short URL/QR code, and keep your visual simple (who, what, where, when, cost, accessibility).

Private events may still need to follow bylaws (noise, parking, public safety). Large gatherings with amplified sound should notify neighbours and check requirements in advance.

Yes. If using public roads, you’ll need a Highway Use Permit (District and/or Province, depending on the route). Larger events may require a certified traffic management plan. Events in parks or trails may also need a Parks Use Permit.

Note: Highway 14 closures are generally not approved - consider alternative routes.

Yes, with the proper approvals.

• Food vendors: Island Health standards + valid business licence.
• Alcohol: BC Special Event Permit (proof must be on site).

Yes, for use of District spaces or infrastructure: typically $2 million liability coverage naming the District as additional insured.

Some permits and use of District property involve (generally nominal) fees, as outlined in the Fees and Charges Bylaw.

Yes. Organizers must leave the site clean - packing out everything you pack in, including refuge. Zero-waste planning is encouraged.